Catalogue Help

Request It (place a hold)

You can request an item that is on loan. It will be held for you at the counter, when it is returned to the Library. There is a limit of six reservations.

  • look up the book in the catalogue
  • choose the "Request It" button from the top of the catalogue screen.
  • login using your username and password.
  • you will see a message on screen. It will say that your request was successful and will tell you which Library the book will be delivered to
  • you can check whether the book has arrived in the Libray by using Check my Library record

We'll tell you when the item is available for you to collect. This should be within 7-14 days.

You cannot request:

  • Items that are available
  • are reference only
  • High Demand Collection
  • one-day loans

You can cancel a reservation by viewing your Library record

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Renew a book

You can renew your books online. Items without a barcode must be renewed at the counter.

  • choose Check my Library record from the catalogue screen
  • login using your username and password.
  • choose Renew All or Renew Selected Items after checking the box next to the items you wish to renew
  • you will see the new due date on screen
  • check that your renewals have not been blocked because you have too many overdues

You cannot renew:

  • High Demand Collection
  • one-day loans
  • items requested/recalled by another reader

Other items can be renewed up to fifty times.

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Preferred Searches

Preferred Searches allows you to save catalogue searches for later use. You may also have the Library system automatically run your searches for you each week and email you any new results.

  • choose Check my Library record from the catalogue screen
  • login using your username and password.
  • choose Search the Catalogue
  • carry out your search. You may save any type of search as a Preferred Search, including searches which you have limited/sorted/modified
  • choose the Save as preferred search button on the search results screen. Note that you are not given feedback that the Preferred Search has been added
  • you can access your Preferred Searches on your Library record page. Choose the Preferred searches link
  • to remove searches, select the checkboxes for the searches you want to remove in the Mark to Remove column. Then, choose the Update List button

To have the Library system email you with new search results:

  • choose Check my Library record from the catalogue screen
  • login using your username and password.
  • choose the Preferred Searches link
  • select the checkbox for each search you want to have automatically run and emailed to you in the Mark for Email column. Then, choose the Update List button.
  • the Library system will run your searches every Monday morning and email you with new results

Search results will be sent to the email address registered with the Library, this appears under your name on your Library record screen.

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Export references

You can keep details of items from the catalogue by saving them to disk or sending them by email. This is called exporting references.

  • carry out your search.
  • from your search results, mark the items you wish to keep by clicking on the check box next to each item
  • choose the Save marked records button before moving onto a new page. You can continue to add items from other searches
  • to export the references, click the View Saved button
  • decide on the format of list. Choose Full Display or Brief Display if you want to email or download the records. Brief Display will give you Author, Title, Imprint (Place of Publication, Publisher, Date of Publication)
  • if you want to put the records into a reference management package, choose EndNote or ProCite. The EndNote software is installed on all IT cluster machines
  • you can then either email the records to yourself or download them to disk as a text file. If you email them, you'll see a message on the screen saying "E-mail sent"

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Limit/sort/modify search

Before you search, you can restrict your search to:

  • Electronic Resources
  • Journals/Periodicals
  • Special Collections

through the drop-down menu. Searching Full Catalogue is the default option. More information on restricting searches.

You can also limit/sort or modify your search results. This is useful if you have done a search which has produced a large number of records. After your search results have appeared on the screen, choose the limit/sort button at the top of your results.

The keyword search screen lets you choose options to limit your search before you carry it out:

  • Full Catalogue, Special Collections, Journals/Periodicals, Electronic Resources
  • material type (e.g. sound recording, computer file etc.)
  • language of the item
  • location of the item (e.g. Edward Boyle Library)
  • year of publication
  • you can also limit the results to those records containing additional words in the author, title or subject

You can also choose to sort the results by date.

The Keyword search screens lets you choose similar options to limit your search before you carry it out. You can also choose to sort the results by:

  • date
  • title (alphabetically)
  • relevance (words appearing in the title get the highest relevance ranking)

Choose modify search to further limit or sort your results after any keyword search.

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Keyword search

The keyword search lets you search for particular words in the title/author/subject of a work.

The keyword search can help you find:

  • material on a particular topic
  • items where only part of the title is known
  • items where only part of the author's name is known

Keyword search examples:

Shakespeare Midsummer will find 'A midsummer night's dream' and related works
Orwell farm will find 'Animal farm' and related works
"transport pollution" will find items containing both words occuring together. Known as a phrase search
transport pollution will find items containing both words in any order
transport* pollution will find items beginning with the stem transport (e.g. transport, transportation) and pollution. Using the single asterisk * is known as truncation. It will match up to 5 characters. Use a double asterisk ** to match more than 5 characters.
traffic OR transport will find items containing either the word traffic or the word transport.
(traffic OR transport) pollution will find items containing either the words traffic and pollution or the words transport and pollution.
transport NEAR pollution will find items containing both words near to each other.
waste minimi?ation will find items about waste minimization or waste minimisation. The ? replaces a single character.
theses transport will find theses about transport. Use the Theses search option to find theses from a particular department.
  • results are grouped by relevancy and displayed fifty to a page
  • your keywords are highlighted in red in the catalogue record
  • you can Limit/sort/modify your keyword search.

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Keyword search relevancy ranking

Keyword search results are categorised depending on where in the record your search terms appears, then sorted by date with newest items first. The keyword search attempts to bring the most relevant items to the top of your search results.

Search results appear in five groups, ranked from most relevant to least relevant:

Most relevant The first group contains the most relevant results: those where the search term or exact search phrase appears in the main title of the item.
Highly relevant The second group contains other highly relevant items: those where the search term or exact search phrase appears in the subtitle or any other title information from the record.
Very relevant The third group contains items where the search term or exact search phrase appears in important parts of the record other than the title, such as the Contents or Series.
Relevant The forth group contains items where all of the words from the search phrase are in any part of the title information, in any order.
Other relevant The final group contains items where all of the the search terms appear in the record, in any order.

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Theses search

The theses search lets you to search for theses from a particular Leeds University department. For example

  • theses materials

finds all theses from the Department of Materials.

Some departments have had more than one name during their history. Contact your Faculty Team Librarian if you need help.

The theses option also allows you to browse theses by Department.

To find theses in a particular subject area, e.g. theses bible, use the keyword search.

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Classmark search

The classmark is the place for the book on the shelves. It is made up of: a subject name, letters and numbers to show a subject division and three letters usually representing the author's name, e.g. Geography K-8.35 RAY.

To search by classmark type as much or as little of the classmark as you want. For example

  • French G - 0.03
  • Civil Engineering Y
  • Yorkshire
  • Health Sciences WR 190
  • Education 371.334 MAC

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LCSH Subject search

The subject search lets you search for items about a particular author, title or a corporate body.

For example a subject search on

  • shakespeare

will find items about Shakespeare, rather than items written by him.

For general subject searching we recommend using the keyword search.

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Restrict search (Scopes)

A Catalogue search can be limited to one of four scopes: Full catalogue · Journals/Periodicals · Electronic Resources · Special Collections

Full Catalogue scope

A Full Catalogue search includes everything in the following Libraries:

  • Brotherton Library
  • Edward Boyle Library
  • Health Sciences Library
  • St. James' Hospital Library

Most of the material in the Brotherton Library appears on the catalogue, although some older material in the Arts and Social Sciences is not listed. Use the digitised Manual Catalogue to find older Brotherton material. Some of the government publications shelved in the Official Publications section of the West Building in the Brotherton Library are not listed.

The catalogue also includes material (not comprehensive) from the School of English.

Journals/Periodicals scope

This option allows you to limit your search JUST to journals taken by the Library.

The HOLDINGS information tells you what volumes the Library stocks and where to find them in the Library.

Electronic holdings details tells you if the journal is available electronically and the dates covered.

Articles from journals are NOT listed in the Catalogue unless they are part of the High Demand Collection

More help on finding a journal article

Electronic Resources scope

This option allows you to limit your search JUST to electronic resources:

  • electronic journals
  • databases
  • e-books

In the Electronic holdings details box, click on the title of the resource to view it. If you have problems connecting, choose click here for more information including passwords and access conditions.

Special Collections scope

The Special Collections scope limits your search to the specialised and rare books available from the Library's Special Collections section, which is located on Floor 4 (the Gallery level) of the Brotherton Library.

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Click on any location in the catalogue to see full location details, including floorplans.

Seven day loan books with the exception of health and medicine and education are on levels 9 and 10 of the Edward Boyle Library. Arts and social science eference collections are on level 13 of the Edward Boyle Library, Science and Enginerring reference collections are interfiled with the main collections on levels 11 and 12. Reference books cannot be borrowed.

Large books are generally shelved at the end of their subject. However there is a separate section for "Stack Large" books in the Edward Boyle Library and also for most Large books in the Brotherton Library West Building.

If an item is in "Store", then you can request it online through the Library catalogue. It should be available within 48 hours.

In the Edward Boyle Library Pamphlets are shelved at the end of their subject. In the Brotherton Library Pamphlets for all subjects are shelved together in the mobile shelving on Brotherton West level 2.

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Searching for books in Chinese or Arabic

Searching for books in Chinese

  • You can search by keying in Chinese characters, either simplified or traditional, if you have the appropriate Chinese input software on your PC.
  • Alternatively, if you search for books using pinyin, put a space between pinyin syllables, except for a person's given name (e.g. Gao xingjian). Geographic names need not be separated (e.g. Guangdong).
  • Search results in both cases are displayed in both pinyin and Chinese characters.

Please note:

  • Internet Explorer is the recommended browser
  • To perform Boolean search, use the English words AND/OR/NOT rather than pinyin or Chinese equivalents
  • Records are in Unicode format. If records are not displayed correctly then set your browser encoding to UTF 8 (View/Encoding in Internet Explorer).
Note also:
  • 80% of monographs in Chinese are recorded in the catalogue. This includes everything acquired after 1993 and all materials on history, language and literature.
  • All other stock can be searched via keywords or title, through the Manual Catalogue, which is the digitised version of the old card catalogues. The Wade-Giles romanisation is used for searching.
  • A detailed User Guide for location, classification and shelving arrangement of Chinese materials in the Library is available at Library support for East Asian Studies

Searching for books in Arabic

  • You can search for books written in Arabic by typing the search string in Arabic if your PC is set up to do this.
  • The majority of Arabic books held by the Library can be searched for using either Arabic script or the romanisation. However for a small number, only the romanisation is available.
  • Records are in Unicode format. If records are not displayed correctly then set your browser encoding to UTF 8 (View/Encoding in Internet Explorer).

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Manuscipts and Archives

Summary records for manuscripts and archives are regularly added to the main Library catalogue, which now contains over 3,275 records of this kind. For information see Special Collections - collections guide.